This guidance on the formatting of Cabinet papers coincides with the launch of CabNet.
Papers prepared for uploading on CabNet need to be formatted to ensure that they will display correctly for electronic access and viewing.
This guidance outlines some standardised formatting for documents that are being prepared for uploading, and includes advice for addressing formatting issues in documents that are not displaying correctly.
Officials involved in preparing and uploading documents to CabNet should follow these guidelines to ensure formatting is consistent when it is displayed in CabNet:
- Use standard and consistent formatting and styles – if different formatting styles are used they may not display properly on-screen, even if the Word document displays the correct numbering. For example a numbering formatting style that is altered by manually typing in a paragraph number to the document, may produce incorrect numbering on the document in CabNet.
- Prepare graphs and charts as single images - do not overlay images or elements in graphs. Do not insert lines/text on top of other elements in the document.
- Avoid the use of elements such as drop down boxes – these won’t display the content of the field on-screen in CabNet or in the downloaded PDF version of the document.
Cabinet Office Notice
Refer to the Cabinet Office Notice (16) 6: Updated Guidance for the Style and Format of Cabinet Papers for further information.