Getting minutes
What if I don't receive an agenda, paper or minute?
If a departmental official has not received an agenda, paper or minute for a Cabinet committee:
- first check whether the document has been received in the department (that is, check with the chief executive's office or equivalent); and
- if the document has not been received by the department, check with the Minister's office to see whether the document is there; and
- if the Minister's office has not received the document, ask the Minister's office to check with the Cabinet Office registry to see whether the document has been sent or whether it is still to come.
Requests for replacement papers and minutes
- ensure that departmental staff have searched thoroughly within their department for papers that they have previously received before requesting a replacement copy;
- make their request through their Minister's office; and
- give the shoulder reference (if possible), the approximate date it was before Cabinet or a committee, the title or subject matter of the paper and any other useful information which may be of help in retrieving the document.
Departments requesting copies of previous Cabinet and Cabinet committee papers should always:
Officials in departments should not usually approach the Cabinet Office directly with requests for papers and minutes issued during the current year. Officials should put such requests to their Minister's office.
